Privacy policy

Data protection declaration

The responsible body within the meaning of the data protection laws, in particular the EU General Data Protection Regulation (GDPR), is

Town of Haltern am See
The Mayor
Dr.-Conrads-Straße 1
45721 Haltern am See

Purposes of data processing by the controller and third parties

We process your personal data only for the purposes stated in this privacy policy. Your personal data will not be transferred to third parties for purposes other than those stated. We only pass on your personal data to third parties if:  you have given your express consent to this,  the processing is necessary to process your request (e.g. when reporting defects to other competent authorities),  the processing is necessary to fulfill a legal obligation,  the processing is necessary to safeguard legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data. Collection of general information when you visit our website When you access our website, information of a general nature is automatically collected by means of a cookie. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your internet service provider and similar. This is exclusively information that does not allow any conclusions to be drawn about your person. This information is technically necessary in order to correctly deliver the website content you have requested and is mandatory when using the Internet. It is processed for the following purposes in particular:  ensuring a smooth connection to the website,  ensuring smooth use of our website,  evaluation of system security and stability and  for other administrative purposes.As part of normal processing on our web servers, log files (system logs) are continuously written, which collect and process information on  IP address,  user agent,  access method,  date/time,  access destination (page/file in the GKD Recklinghausen web presence),  amount of data transferred,  status code,  referrer (origin). These logs are analyzed by GKD Recklinghausen for statistical purposes as well as for error detection and in the event of suspected misuse. The evaluation for statistical purposes is automated and carried out daily using awstats. The evaluations are not user-related and no "click paths" are recorded. If you have any concerns regarding the processing of this information, we recommend using an anonymization service, such as the Tor network, to access the GKD website. The processing of your personal data is based on our legitimate interest from the aforementioned purposes for data collection. Cookies Like many other websites, we also use so-called "cookies". Cookies are small text files that are transferred from a website server to your hard disk. This automatically provides us with certain data such as IP address, browser used, operating system and your connection to the Internet. Cookies cannot be used to start programs or transfer viruses to a computer. Using the information contained in cookies, we can make navigation easier for you and enable our web pages to be displayed correctly. Under no circumstances will the data we collect be passed on to third parties or linked to personal data without your consent. We only use "session cookies" on our website. They are automatically deleted at the end of your visit. You can configure your browser to prevent cookies from being set. However, this may have a negative impact on the presentation of our web pages or the functionality of our website.registration on our website When registering to use our personalized services, some personal data is collected, such as name, address, contact and communication data such as telephone number and e-mail address. If you are registered with us, you can access content and services that we only offer to registered users. Registered users also have the option of changing or deleting the data provided during registration at any time. Of course, we will also provide you with information about the personal data we have stored about you at any time. We will also be happy to correct or delete this data at your request, provided there are no statutory retention obligations to the contrary. To contact us in this regard, please use the contact details provided at the end of this privacy policy. Provision of chargeable services To provide chargeable services, we request additional data, such as payment details, in order to process your order or application. We store this data in our systems until the statutory retention periods have expired. SSL encryption To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g. SSL) via HTTPS. Newsletter On the basis of your express consent, we will regularly send you our newsletter or similar information by email to the email address you have provided. To receive the newsletter, it is sufficient to provide your e-mail address. When you register to receive our newsletter, the data you provide will be used exclusively for this purpose. Subscribers may also be informed by e-mail about circumstances that are relevant to the service or registration (for example, changes to the newsletter offer or technical circumstances). We require a valid e-mail address for effective registration. We use the "double opt-in" procedure to check that a registration is actually made by the owner of an e-mail address. For this purpose, we log the subscription to the newsletter, the sending of a confirmation email and the receipt of the requested reply. No further data is collected. The data is used exclusively for sending the newsletter and is not passed on to third parties, and you can revoke your consent to the storage of your personal data and its use for sending the newsletter at any time. There is a corresponding link in every newsletter. You can also unsubscribe directly on this website at any time or inform us of your wish to do so via the contact option provided at the end of this data protection notice. Arranging accommodation We collect and store your personal data for the purpose of arranging accommodation on this website. This data includes  Gender (male/female)  First name  Last name  Address (street, zip code, town)  Email address After 3 years at the end of the year of departure, your personal data will be pseudonymized. We use the OBIS booking and information system from Münsterland e. V. in Greven as a processor for bookings. Operator: Münsterland e. V., Verein zur Förderung des Münsterlandes, Airportallee 1, 48268 Greven, https://www.muensterland-tourismus.de. The applicable data protection provisions of Münsterland e. V. can be accessed at https://www.muensterland-tourismus.de/2895/datenschutz. Your personal data will be transmitted to the service provider for the purpose of fulfilling a contract and providing the service. The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures. Applications In the event of an application, your personal data will be processed electronically or in paper form in order to carry out the application process and to assess you in this context. The data will also be used to communicate with you and to protect the interests of the town of Haltern am See in the event of a legal dispute. The permissibility of this processing is based on § 18 DSG NRW, according to which your personal data may be processed for the purposes of the employment relationship if this is necessary for the decision to enter into an employment relationship. You are obliged to provide the necessary data with regard to the application process. Without this data, the application cannot be considered, and in some cases the permissibility of processing is also based on Art. 6 para. 1 f) GDPR, according to which processing is permitted if it is necessary to safeguard the legitimate interests of the town of Haltern am See or a third party and provided that the fundamental rights and freedoms of the data subject, which require the protection of personal data, do not prevail. The legitimate interest consists in the assessment of your performance and qualifications, the digitization of documents and the optimization of the work processes taking place overall. With regard to the application process, you have an obligation to allow your data to be processed. Failure to do so may result in legal disadvantages such as your application not being considered. In individual cases, the permissibility of processing may be based on Art. 6 para. 1 a) GDPR, according to which processing is permissible if you have given your consent to the processing of the data for one or more specific purposes. You are not obliged to provide this data and you will not suffer any disadvantages if you refuse to give your consent. Your personal data will be passed on to bodies that receive data on the basis of legal regulations (e.g. employment agency), internal departments and organizational units of the city of Haltern am See that are involved in the procedure and processors within the meaning of Art. 28 GDPR as part of an application procedure or, if applicable, a subsequent employment relationship. Your data will be stored for the first time upon receipt of your application. The duration depends on the statutory retention periods and the legitimate interest of the town of Haltern am See in further storage. Your application documents will be stored for 6 months after rejection, unless you have given your consent for longer storage. A longer retention period may also apply if the town of Haltern am See has a legitimate interest and your interests worthy of protection do not conflict with this. Application documents submitted in paper form will also be destroyed after the retention period has expired and will not be sent back to you. Contact form If you contact us with questions of any kind by e-mail or contact form, you give us your voluntary consent for the purpose of contacting you. This requires you to provide a valid e-mail address. This is used to assign the request and subsequently answer it. The provision of further data is optional. The information you provide will be stored for the purpose of processing the request and for possible follow-up questions. Personal data will be automatically deleted after your request has been processed.use of Google Maps This website uses Google Maps API to display geographical information visually. When Google Maps is used, Google also collects, processes and uses data about the use of the map functions by visitors. You can find more information about data processing by Google in the Google privacy policy. You can also change your personal data protection settings there in the data protection center. Detailed instructions on managing your own data in connection with Google products can be found here. Embedded YouTube videos We embed YouTube videos on some of our websites. The operator of the corresponding plugins is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. When you visit a page with the YouTube plugin, a connection to YouTube servers is established. YouTube is informed which pages you visit. If you are logged into your YouTube account, YouTube can assign your surfing behavior to you personally. You can prevent this by logging out of your YouTube account beforehand. When a YouTube video is started, the provider uses cookies that collect information about user behavior. If you have deactivated the storage of cookies for the Google Ad program, you will not have to expect any such cookies when watching YouTube videos. However, YouTube also stores non-personal usage information in other cookies. If you wish to prevent this, you must block the storage of cookies in your browser. Further information on data protection at "Youtube" can be found in the provider's privacy policy at: https://www.google.de/intl/de/policies/privacy/ Your rights as a data subject  You have a right to information about the data stored about you and its processing (Article 15 GDPR).  You have the right to have data rectified if your data is incorrect or incomplete (Article 16 GDPR). You have the right to have data stored about you erased if one of the requirements of Article 17 GDPR applies.  In addition to the exceptions listed in Article 17(3) GDPR, the right to erasure of personal data does not apply if erasure is not possible or only possible with disproportionate effort due to the special nature of the storage. In these cases, the restriction of processing pursuant to Article 18 GDPR takes the place of erasure.  You have the right to restriction of data processing if the data has been processed unlawfully, the data is required for the establishment, exercise or defense of legal claims by the data subject or, in the event of an objection, it has not yet been determined whether the interests of the authority outweigh those of the data subject (Article 18 (1) (b), (c) and (d) GDPR).  If the accuracy of the personal data is contested, you have the right to restriction of processing for the duration of the accuracy check (Article 18(1)(a) GDPR).  You have the right to object to certain data processing, provided that there is no overriding public interest in the processing that outweighs the interests of the data subject and there is no legal obligation to process the data (Article 21 GDPR).  You can withdraw your consent to the processing of personal data at any time (Article 7(3) GDPR).  You have the right to lodge a complaint with the supervisory authority (Article 77 GDPR) Deletion or blocking of data We adhere to the principles of data avoidance and data economy. We therefore only store your personal data for as long as is necessary to achieve the purposes stated here or as provided for by the various storage periods stipulated by law. Once the respective purpose has ceased to apply or these periods have expired, the corresponding data will be routinely blocked or deleted in accordance with the statutory provisions.changes to our data protection provisions We reserve the right to adapt this data protection declaration so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new privacy policy will then apply to your next visit. Questions for the data protection officer If you have any questions about data protection, please send an email to datenschutzbeauftragter@haltern.de